Privacy Policy

1. Introduction

Uniglo Financial Limited ("we", "our", "us", or "the Company") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website at uniglofinancial.co.uk or use our services.

Uniglo Financial Limited is a company registered in England and Wales. Our registered office is at 1 Kensington Gore, London SW7 2AR, United Kingdom.

For the purposes of data protection legislation, we are the data controller. If you have any questions about this Privacy Policy, please contact us using the details provided in Section 15.

2. Information We Collect

2.1 Personal Data You Provide

We may collect and process the following personal data that you provide to us:

• Identity Data: Name, title, date of birth, gender, passport or ID number
• Contact Data: Billing address, delivery address, email address, telephone numbers
• Financial Data: Bank account details, payment card details, tax identification numbers, income information
• Employment Data: Employment history, job title, company name, employment contract details, visa and work permit information
• Professional Data: Qualifications, certifications, professional memberships, CV/resume information
• Transaction Data: Details about payments and services you have purchased from us
• Communications Data: Information you provide when contacting us, including enquiries, complaints, and feedback
• Marketing Data: Your preferences for receiving marketing communications from us

2.2 Automatically Collected Data

When you visit our website, we automatically collect:

• Technical Data: Internet protocol (IP) address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform
• Usage Data: Information about how you use our website and services, including pages visited, time spent on pages, clickstream data, and navigation paths
• Device Data: Device identifiers, device type, screen resolution, and device settings

2.3 Third-Party Data

We may receive personal data about you from third parties, including:

• Recruitment agencies and business partners
• Employers and end clients
• Government authorities and regulatory bodies
• Credit reference agencies and fraud prevention agencies
• Publicly available sources such as company websites and professional networks

3. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

3.1 Contractual Necessity

To perform our contract with you or to take steps at your request before entering into a contract:

• To provide our global mobility and international payroll services
• To process and manage visa applications and work permits
• To administer employer of record services
• To process payments and manage financial transactions
• To communicate with you about your account and our services

3.2 Legal Obligations

To comply with legal and regulatory obligations:

• To comply with tax and employment law requirements across multiple jurisdictions
• To report to HMRC, tax authorities, and other regulatory bodies
• To comply with immigration and visa regulations
• To comply with anti-money laundering and fraud prevention requirements
• To respond to court orders, legal processes, or government requests

3.3 Legitimate Interests

Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests:

• To administer and protect our business and website
• To improve our services, website functionality, and user experience
• To conduct data analytics and market research
• To develop new products and services
• To detect, prevent, and investigate fraud, security breaches, and other illegal activities
• To manage our business relationships with clients and partners

3.4 Consent

Where you have given us explicit consent:

• To send you marketing communications about our services
• To share your information with selected third parties for marketing purposes
• To use cookies and similar technologies (see Section 12)

You have the right to withdraw consent at any time by contacting us or using the unsubscribe link in marketing emails.

4. Disclosure of Your Personal Data

We may share your personal data with the following categories of recipients:

4.1 Service Providers

• IT and cloud service providers
• Payment processors and financial institutions
• Payroll processing partners in various jurisdictions
• Legal and professional advisers
• Marketing and communication service providers

4.2 Business Partners

• Recruitment agencies
• Employers and end clients
• Partner service providers in the countries where we operate

4.3 Regulatory and Legal Authorities

• HMRC and other tax authorities
• Immigration and visa authorities
• Regulatory bodies in jurisdictions where we operate
• Law enforcement agencies when required by law

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your personal data may be transferred to the acquiring entity.

We do not sell, rent, or trade your personal data to third parties for their marketing purposes.

5. International Transfers

As a global mobility services provider, we may transfer your personal data to countries outside the UK and European Economic Area (EEA) where we operate or where our service providers are located. These countries may not have data protection laws equivalent to those in the UK and EEA.

When we transfer your personal data internationally, we ensure appropriate safeguards are in place, including:

• Standard Contractual Clauses approved by the European Commission or UK government
• Adequacy decisions by the European Commission or UK government
• Binding corporate rules or other approved transfer mechanisms

You can obtain details of the specific safeguards we use by contacting us using the details in Section 15.

6. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction, including:

• Encryption of data in transit and at rest
• Access controls and authentication procedures
• Regular security assessments and penetration testing
• Staff training on data protection and security
• Secure data storage and backup procedures
• Incident response and breach notification procedures

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal data, we cannot guarantee absolute security.

7. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period, we consider:

• The amount, nature, and sensitivity of the personal data
• The potential risk of harm from unauthorised use or disclosure
• The purposes for which we process it
• Whether we can achieve those purposes through other means
• Legal, regulatory, tax, accounting, and other requirements

Generally, we retain:

• Client and service data: For the duration of our relationship plus 7 years after termination
• Tax and financial records: As required by law (typically 6-7 years)
• Employment records: For the duration of employment plus 7 years after termination
• Marketing data: Until consent is withdrawn or you opt out
• Website usage data: Up to 26 months

8. Your Legal Rights

Under data protection laws, you have certain rights regarding your personal data. These rights may vary depending on your location. We have summarised your key rights below:

8.1 Right of Access

You have the right to request access to your personal data and receive a copy of it. This is commonly known as a "data subject access request".

8.2 Right to Rectification

You have the right to have inaccurate personal data corrected and incomplete data completed.

8.3 Right to Erasure ("Right to be Forgotten")

You have the right to request deletion of your personal data in certain circumstances, such as when the data is no longer necessary or you withdraw consent.

8.4 Right to Restrict Processing

You have the right to request restriction of processing of your personal data in certain circumstances, such as when you contest the accuracy of the data.

8.5 Right to Data Portability

You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.

8.6 Right to Object

You have the right to object to processing of your personal data based on legitimate interests or for direct marketing purposes.

8.7 Right to Withdraw Consent

Where processing is based on consent, you have the right to withdraw consent at any time. This will not affect the lawfulness of processing before withdrawal.

8.8 Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority, particularly in the Member State of your habitual residence, place of work, or place of the alleged infringement. In the UK, this is the Information Commissioner's Office (ICO). You can contact the ICO at ico.org.uk or by calling 0303 123 1113.

To exercise any of these rights, please contact us using the details provided in Section 15. We will respond to your request within one month, though this may be extended by two further months if the request is complex.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal data from children. If you are a parent or guardian and believe your child has provided us with personal data, please contact us, and we will delete such information.

10. Third-Party Links

Our website may contain links to third-party websites, plugins, and applications. Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. We encourage you to read the privacy policy of every website you visit.

11. Automated Decision-Making

We do not use fully automated decision-making, including profiling, that would have legal or similarly significant effects on you. If this changes in the future, we will notify you and obtain your consent where required.

12. Cookies and Similar Technologies

We use cookies and similar tracking technologies to track activity on our website and store certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

We use the following types of cookies:

• Essential Cookies: Necessary for the website to function properly
• Analytics Cookies: Help us understand how visitors interact with our website
• Marketing Cookies: Used to deliver relevant advertisements and track campaign effectiveness
• Functionality Cookies: Remember your preferences and choices

You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of our website. For more information about how we use cookies, please see our Cookie Policy, which can be accessed through our cookie consent banner.

13. Marketing Communications

We may use your personal data to send you marketing communications about our services, news, and updates. You can opt out of receiving marketing communications at any time by:

• Clicking the unsubscribe link in any marketing email
• Contacting us using the details in Section 15
• Updating your preferences in your account settings (where applicable)

Even if you opt out of marketing communications, we may still send you important service-related communications, such as information about your account or changes to our terms.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:

• Posting the updated Privacy Policy on our website with a new "Last updated" date
• Sending you an email notification (where we have your email address)
• Displaying a prominent notice on our website

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal data.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

If you are not satisfied with our response or believe we are processing your personal data unlawfully, you can contact the Information Commissioner's Office (ICO) at: